MINUTES 1/2005

 

NBDSF MEETING IN LATVIA, RIGA ON 28.5.2005

 

Time             28.5.2005 at 9.30 – 16.10

Place             Riga, Latvia

 

Present         Jarmo Järventausta, Chairman                    Finland

                      Varis Strazdini                                           Latvia

                      Iveta Kraze                                                Latvia

                      Raitis Ozols                                               Latvia

                      Bjorn Roine                                               Norway

                      Helen Pedersen                                          Norway

                      Arne Lunquist                      Sweden

                      Urban Mesch                                             Sweden

                      Maruis Minkevicius                                    Lithuania

                      Onate Peciuliene                                        Lithuania

                      Riina Kuusk                                               Estonia

                      Eero Pevkur                                              Estonia

                      Jussi Raisio                                                Finland

                      Juha-Matti Aaltonen, Secretary                  Finland          

 

 

1)            WELCOMING ADDRESS AND OPENING OF THE MEETING

 

President of the Latvian Deaf Sports Federation (LNSF), Varis Strazdini, opened the meeting and welcomed all the participants warmly to Riga.

 

President of the NBDSF Jarmo Järventausta officially opened the meeting. It was noted that Denmark and Iceland were not present at the meeting. The absence of Iceland was due to financial reasons and the reason for Denmark’s absence was not known. In addition, the President gave a short report on the activities and financial situation of NBDSF since the workshop, which was held in Vilnius, Lithuania on 27.–28.11.2004.

 

2)             ROLL CALL

 

The participants of the meeting were noted according to the name list above. So all the  other NBDSF member countries were present, except Denmark and Iceland.

 

3)             APPROVAL OF THE AGENDA

 

The agenda was approved unanimously. It was noted that the meeting participants also had issues for the agenda, which will be discussed in item 12. It was also noted that the items of the meeting are somewhat different from the agenda.

 

4)             MINUTES OF THE PREVIOUS MEETINGS, IN ICELAND 2003 AND VILNIUS 2004

 

The minutes of the NBDSF ordinary meeting, which was held in Iceland in 2003 were approved. In addition the memorandum of the workshop held in Lithuania was approved. It was decided that the issues agreed upon in Lithuania were automatically transferred to the minutes of this meeting in Riga to be approved.

The issues were:

• A new logo, diplomas and medals will be created for NBDSF.
• In the summer of 2008 a joint big event, sports festivals in different sports will be organised in Åland for the NBDSF member countries and sports clubs.
• NBDSF –swimming competition will be held in Denmark in 2005 in connection with a hearing sports event.
• Estonia will organise NBDSF-competitions in indoor football and table tennis in October 2005.

 

5)             DIPLOMAS AND STATISTICS OF RECORDS

 

Bjorn Roine from Norway has been responsible for NBDSF statistics of records. Roine will continue doing it. Roine mentioned how happy he became, when he noticed that in the agenda of this meeting issues concerning records and diplomas will be discussed already at this early stage. After a lengthy discussion the following was noted/decided on the statistics of records and diplomas:

• All new records should be sent to NBDSF (Roine) within one month from the time the record was made.
• In the future the reports of the records should be centralised in every country to one elected person who will send the reports of the records to Roine. In case someone else beside the above-mentioned person writes the report of the new record, this report should have signatures of the President and General Secretary of the national sports federation.
• The records statistics will be updated by Finland, the swimming records on the NBDSF webpages are outdated.
• It was noted that the designs for diplomas from Norway and Estonia were given for information. The idea is that the statistics record form and diploma could both be printed directly on a printer, that there is no need to get them printed separately. Norway and Estonia were given the authority to decide on the final design for the diploma.
• Sweden promised to check and improve its statistics records informing method. Concerning Denmark it was noted that the statistics records have been sent to Roine accordingly.

 

6)              REVIEW OF THE NBDSF PLAN OF ACTION AND BUDGET FOR 2005

          

• After a lengthy discussion it was decided to develop the NBDSF activities especially when it comes to materials in year 2005. NBDSF has a new logo and this logo should be used in all possible materials connected with the NBDSF activities .
• It was noted that FAAD has received 15 000 € for NBDSF activities for 2005, out of which 11.000 € is direct funding for NBDSF. The accommodation, meals, transportation and meeting expenses of the representatives of the member countries to the Riga meeting will be deducted from this sum. After this approximately 9.500 € will still be available.

 

• From the NBDSF activities in 2005 there will still be the indoor swimming competitions for young people and adults held on 17.–18.9. in Copenhagen and indoor football and table tennis championship games for young people on 29.–30.10. in Estonia.  Three countries have sent their registration thus far for both sports. The first ordinary meeting concerning the sports festivals in 2008 will be held in Åland in December. Sweden and Finland will be responsible for organising this event. Other activities are still open.

 

The following material purchases were decided for 2005:

• 5 pieces of the standard outdoor NBDSF flags for the NBDSF host country to be kept in the office. In addition to that NBDSF countries will fund the above-mentioned flags, 2 /member country, in case the budget for this year will not be enough to cover these expenses. By 15.8 the final design of the flag will be sent to the NBDSF member countries for information and for evaluation. The budget is still open.
• 2000 € was granted for the NBDSF brochure. Sweden will be responsible for the production of the brochure (Urban Mesch).
• The proposal on the NBDSF competition medals from Estonia was approved in principle. It was decided that the abbreviations of the countries will be taken off from the proposed design. 600 copies of the medal will be ordered ( 200 golden, 200 silver and 200 bronze). Estonia and Norway were given the authority to finalise the medals. In addition every NBDSF country will receive three golden, silver and bronze medals in a box (9 pcs).
• A new NBDSF President’s gavel. Sweden will be responsible for this purchase. The old NDI President’s gavel will be placed in Sweden, where there is a small museum telling about the NBDSF history.
• NBDSF-diplomas, 1000 copies. Estonia, Sweden and Norway will take the responsibility for the purchases and final design.
• Other purchases were left open until the above-mentioned purchases have all been done.
• As a summary; responsibilities as follows:

- NBDSF standard flags /Est, Fin

                      - NBDSF medals, diplomas/Est, Nor, Swe

                      - NBDSF brochure/Swe

- NBDSF gavel/Swe

- NBDSF statistics records forms/Est, Nor, Swe

 

7)              NBDSF PLAN OF ACTION FOR THE YEARS 2006 – 2008

                                                   

YEAR 2006

 

• The preparations for the sports festivals in Åland in 2008 get started in 2006. A questionnaire will be prepared for all the participating countries and clubs of the national sports federations. In the questionnaire questions will be asked about the most popular sports, which should be included in the programme of the sports festivals. The survey will be carried out by February 2006 and the replies should be received by May 2006 at the latest. Mesch and Aaltonen will be responsible for the making the questionnaire and practical arrangements of the survey.
• A seminar on the equality of women’s exercise and sports between April and June, the exact timetable is still open. Place of the seminar is Stockholm. Seminar is for adults. Two representatives/country.
• NBDSF basketball, men/women in Lithuania, Vilnius/May.

                      YEAR 2007          

 

• NBDSF official meeting in Copenhagen on 2.-3.6.2007, the Finnish presidency will end.
• NBDSF orienteering in Denmark, the exact date still open.
• Co-operation meeting in Austria/Baden one day before the EDSO Congress.
• A co-operation meeting of the clubs of the NBDSF member countries in Riga, Latvia. Five clubs from each country will be invited. 3-4 representatives/club. Exact dates still open.
• Marketing and publicity activities of the sports festivals will continue.
• NBDSF bowling in Estonia. The competition will take place 3 months after the world championship games. Exact dates still open.

 

YEAR 2008

 

• SPORTS FESTIVALS IN ÅLAND IN JULY, time and place still open
• Other activities, still open

     

8)              CREATION AND APPROVAL OF THE NBDSF COMPETITION CALENDAR FOR THE YEARS 2005–2008

 

Was checked already in item 7.

 

9)              FUNDING AND CONTINUATION OF THE NBDSF ACTIVITIES

 

It was noted that all the participating countries had a positive attitude toward the NBDSF future. It was decided that it is not practical to develop so-called membership fee system within the NBDSF. Possibilities for additional funding will be asked from the Nordic or Baltic Council or other equivalent body for the NBDSF activities. Finland will take care of this.

The financial support from the Ministry of Education of Finland for the NBDSF activities for 2004-2007 is wished to serve as an example so that the government of the next country of presidency will have some pressure to approve funding for the next leader country referring to the Finnish example.

 

10)              NBDSF-MEDALS, OFFICIAL LETTERS AND ENVELOPES

 

These issues were already discussed in item 6.

 

 

11)              WWW-HOMEPAGES

 

• Norway pointed out that their logo on the homepage is old. In addition to that the name of the Norwegian organisation is a Federation, not an Association.
• The usage of and possibilities to make changes in the www-pages will be studied for continuation purposes. The idea is that these pages are so-called independent pages – not connected with the FAAD home pages. In case the provider of the homepages will change, the passwords will be transferred to the provider.
• It was agreed that the NBDSF countries will inform more actively also about their activities than thus far. For instance, competition results, invitations to competitions, events and so on can be shown on the www-pages.
• The provider of the WWW-pages; pentti.virtanen@skul.org

-         Roine noted that the update of the swimming results was late

-         EDSO will be informed about the existence of the NBDSF home pages.

 

12)               MISCELLANEOUS

 

• Member of the EDSO Board, Bjorn Roine, informed about the EDSO activities the following:
• There have been technical problems in the upkeep and updating of the EDSO www-pages. The situation will improve in the near future.
• Registration form for the European Championship games in the beach volley ball has been put on the www-pages.
• Roine reminded that he has good co-operation and contact with the EDSO President and that he can be used as a mediator if needed.
• The next Board meeting of EDSO and TD-meeting will be held in October in Manchester.
• The technical director of EDSO football (TD) Roussel from Belgium will retire and a new TD is under searching.
• The deadline for the European Championship games in football is 15.6. The drawing for the divisions will take place on 15.7.
• NBDSF will apply the right from EDSO to wave the license fee for its championship games.
• Roine will act as an observer in the next European Championship games in bowling.
• Naturally license fees on club level will be paid to EDSO.
• It was decided to leave under consideration, if the Sports Festivals in Åland will be organised as open games where also other countries beside the NBDSF member countries would be welcomed. After the preliminary registrations the number of participants can be seen.
• A long discussion was taken at the meeting with the leadership of Sweden. The theme was the organisational structure of CISS compared to the organisations of IOC and IPC. It was noted that CISS should be equal to IDC in IOC and IPC. A wish was expressed that in Salt Lake a workshop could be organised on this issue where the organisational structure of CISS could openly be discussed.
• Sweden has sent a questionnaire to the CISS member countries about the status of the national sports federations of the deaf: if the national federations have their own Olympic committee and what is the status of the sports federations of the deaf compared to the Paralympic activities.
• It was noted that it is not possible to represent another sports organisation of the deaf at the same time as your own home country.
• Sweden informed that they have received a support of 75 000 crowns to prepare a manual for NBDSF for 2006 – 2012. Urban Mesch was given the authority to prepare the manual in question.

 

13)               NEXT MEETING

 

It was decided to organise the next NBDSF meeting in Copenhagen, Denmark on 2.-3.6.2007.

 

14)               CLOSING OF THE MEETING

 

The President warmly thanked all the representatives for good co-operation. In addition, thanks were also given to the secretary of the meeting and Latvia for excellent organisation of the meeting.

 

 

Jarmo Järventausta                                                                          Juha-Matti Aaltonen

President                                                                                         Secretary